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Make the most of your time while at the office  Send to a friend
Saturday, 21 January 2012 11:00

Too many of us start off the day without a plan, so we end up starting off with tasks that should have been relegated to the bottom of the heap. It is critical that we have some sort of timetable that enables to handle our most pressing tasks first. For some people, checking e-mail isn’t the most important item on the list, while for others failure to catch on correspondence first thing in the morning can be fatal. It depends on you as an individual and the nature of your work. Time management is essentially doing the right thing at the right time. Here are 7 tips to manage your time effectively:

Be organized: Organise your files, schedules, desk and notes in an orderly way so that you don’t waste time looking for things. When you spend some time to set up your repetitive procedures and routine work you eventually save a lot of time on a daily basis.

Planning ahead: With proper planning you stimulate your brain with better and more efficient way of doing things. Planning also helps to identify possible conflicts and crises and reduces the chances of emergency tasks.

Set priorities: Remember the rule of 80:20. 80 % of your result comes from 20% of your effort. Do the most important things first.

A to-do list: Organise your daily to-do list according to your priorities. A to-do list helps you to focus on the right things to do. The other plus point is that when you check off these things that you have completed it gives you a sense of accomplishment. Preferably prepare a to-do list in the evening for the following day. When you go to bed you know you have already organised your work well for the following day.

Delegation: Delegate more routine jobs so that you have more time to do what is important for your long-term success. The time saved also allows you to handle interruptions such as emergencies.

Stop procrastinating: There is a tendency to clear small tasks before doing the big things. Do the opposite by forcing yourself to take on the major issues first; this will keep you from procrastination.

Don’t waste time: You waste time by doing the less important work first  and doing things that can be delegated. Unnecessary meetings, visits or phone calls are also time-wasters. When you start a job without proper planning there is potential to waste a lot of time. Few people realise this but handling paperwork more than once is a waste of time. The moment you pick up a document decide what you want to do with it and do it once and for all.
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Comments  

 
0 #1 Maruzuku Mahmoud 2012-01-23 01:35
Once Tanzanians workers accept these seven steps of time managements.We as a Tanzania citizen should spearahead our Development and plan for the future generation.
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